On 11 June 2017, the General Body (GB) directed President, Secretary, and Membership Chair to verify: (a) the 24 December 2016 General Body Meeting (12/2016 GB Meeting) attendance roster, (b) the memberships of the attendees, and (c) the voting count and its tallies with respect to a constitutional amendment proposed at that 12/2016 GB Meeting.
A committee was formed consisting of President Satyan Bodla, VP Swati Tripathy, Secretary Mukesh Wani, Membership Chair Kalyan Krishnan, and BOT representative Khemchand Nangrani to review all available evidence. This notice informs the GB of the findings.
- A signed roster shows that a total of 67 members were certified as eligible voters on December 24, 2016. But, only 48 ballot tokens were distributed that identified eligible voters.
- The total votes tallied 76 (75 + 1 abstention).
- Of the 67 persons certified on the signed roster, one non-member was found whose annual membership was not renewed FY 2016. A statement was received by the Committee that this non-member was denied a ballot token for voting. Membership eligibility could not be verified for two members who signed the roster and voted.
- One member’s life membership was signed one day before the conclusion of 12/2016 General Body Meeting. That individual’s membership could not be confirmed to have been approved by Executive Committee prior to the vote.
- Signed Members not Voting:
- Two members, who signed the roster and left early, returned their ballot tokens to then-President Fruitwala (who was chairing the meeting) advising him to make sure those two tokens were not used or misused.
- One member signed left early, not voting, and not returning his/her ballot token.
- An e-mail was received from then-President Fruitwala stating that there were eight members who did not sign in that were nevertheless allowed to vote. The reason given was that there is no mention in the Constitution that a member has to sign in, just that such member has to be present. Regardless, established protocol has been to have any member wishing to vote sign in to every formal Temple meeting.
- Out of total of 76 ballots collected, [office bearers] certified 67 signatures. Out of those 67 signatures, three memberships could not be verified and three members left early before ballots were distributed.
- Eight members may have voted but they did not sign in.
- The constitutional amendment received 50 votes for and 25 votes against. With an apparent lowest two-thirds majority, the amendment was declared as passed
- There are potentially 14 improper votes.
Consequently, since, any one of those votes (if not counted) could change the result, the Committee concludes that, because there were irregularities found in verification of membership and ballot verification process, the results of the voting are considered inconclusive and the Constitution cannot be amended.
July 14th 2017